Last updated October 21, 2024
Academia is one of aSoft's digital services (find more about asoft at https://asoft.co.tz) that provides a comprehensive
platform designed to streamline school management and enhance the flow of information across all levels
of school operations. It offers powerful insights into academic activities, financials and general school programs.
(Please visit our website at http://academia.co.tz. for more details about who the audience are and how they can benefit by using our platform)
Outlined here is a Privacy Notice for Academia which explains how and why we collect, access, store, use,
and/or share (process) your personal information when you interact with our platform. This includes instances when you:
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Visit our website at http://academia.co.tz, or any of our sites that reference this Privacy Notice
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Download and use our android application
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Download and use our ios application
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Download and use any of our desktop application (windows, macos_arm, macos_x64, linux)
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Engage with us through other Academia related activities, such as sales, marketing, or events
Note: This Privacy Notice is intended to help you understand your rights and choices regarding your personal information.
We are responsible for determining how your data is processed. If you disagree with our policies and practices,
please refrain from using our services. For further inquiries or concerns, feel free to contact us at legal@academia.co.tz
Table Of Contents
1. WHAT INFORMATION DO WE COLLECT?2. HOW DO WE PROCESS YOUR INFORMATION?3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?4. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?5. HOW LONG DO WE KEEP YOUR INFORMATION?6. HOW DO WE KEEP YOUR INFORMATION SAFE?7. WHAT ARE YOUR PRIVACY RIGHTS?8. CONTROLS FOR DO-NOT-TRACK FEATURES9. DO WE MAKE UPDATES TO THIS NOTICE?10. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?11. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
WHAT INFORMATION DO WE COLLECT?
Personal Information You Provide to Us
In Short: We collect personal information that you voluntarily share with us.
We gather the personal information you choose to provide when you register for our Services,
express interest in our products or services, participate in activities on the platform, or contact us in other ways.
Personal Information Provided by You
The specific information we collect depends on how you interact with us, your choices,
and the features or products you use. This may include:
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Phone numbers
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Email addresses
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Names
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Mailing addresses
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Job titles
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Usernames
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Passwords
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Contact preferences
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Contact or authentication data
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Billing addresses
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Debit/credit card numbers
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Academic information
Sensitive Information
When necessary, and with your consent or as permitted by law, we may process sensitive data, including:
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Health data
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Financial data
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Data about sexual orientation or sex life
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Religious or philosophical beliefs
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Student data
Payment Data
If you pay for our services, we may collect necessary payment details, such as your payment reference number.
All payment data is managed by your chosen payment vendor, and we advise you to review their Privacy Policy before completing any payment
Application Data
When you use our platform, we may collect the following information if you provide permission:
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Mobile Device Data: This includes your devices ID, model, manufacturer, operating system, browser type, IP address, and other technical details.
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Push Notifications: Push Notifications: We may ask to send you push notifications for updates related to your account or platform features.
You can turn off notifications in your device settings.
This information is essential for ensuring the platform's security, troubleshooting, and internal analytics.
Please ensure that the personal information you provide is accurate, complete, and up to date. Notify us of any changes promptly.
Automatically Collected Information
In Short: Some data (like device and browser information) is collected automatically when you use our platform.
We automatically gather certain details during your visit to or use of our platform. Although this data does not reveal your identity,
it includes technical and usage information such as your IP address, browser type, device details, operating system, language preferences,
referring URLs, and information on your interactions with our services. This helps us maintain platform security, run diagnostics,
and perform analytics. The types of information collected include:
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Logs and Usage Data: This includes service-related information such as your IP address, device details, browser settings,
usage activity (e.g., time stamps, pages viewed, and actions taken), and system activity (e.g., error reports or hardware settings).
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Device Data: We collect details about the device you use to access our services, such as your IP address, device ID, browser type, and operating system.
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Location Data: We may collect your device location data, which can be precise or approximate, depending on your device settings.
You can opt out of location data collection by disabling location services on your device,
but this may limit certain functionalities of our services.
HOW DO WE PROCESS YOUR INFORMATION?
In Short: We process your information to provide, enhance, and manage our services, communicate with you,
ensure security and fraud prevention, and comply with legal requirements
In some cases, we may also process your data with your consent for other purposes.
The reasons we handle your personal information depend on your interaction with our services and may include:
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Facilitating account creation and management: We process your data to help you set up, log in, and maintain your account
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Responding to inquiries and providing support: Your information may be processed to address your inquiries and resolve any issues related to our services.
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Sending administrative updates: We may use your information to notify you of updates to our products, services, terms, or policies.
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Fulfilling and managing orders: We process your data to manage orders, payments, returns, and exchanges made through our platform.
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Enabling user-to-user communication: If you use our services that allow interaction between users, we process your data to facilitate those communications.
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Requesting feedback: We may use your information to request feedback and engage with you about your experience using our services.
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Sending marketing and promotional content: With your consent and according to your preferences, we may process your personal information for marketing purposes.
You can opt out of receiving these communications at any time (see "WHAT ARE YOUR PRIVACY RIGHTS?")
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Identifying usage patterns: Your data may be used to help us understand how our services are being utilized so we can continue to enhance them.
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Improving our services and user experience: We may process your data to analyze usage trends, assess the success of our marketing campaigns,
and improve our services, products, and your overall experience.
In Short: We may share your information in specific situations outlined in this section or with the following third parties
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Business Transfers: Your personal information may be shared or transferred during negotiations or in connection with mergers,
sales of company assets, financing, or acquisitions of part or all of our business by another company.
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Business Partners: We may share your information with our business partners to provide you with specific products, services, or promotions.
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Other Users: If you post comments, contributions, or other content in public areas of the Services,
that information may be visible to other users and potentially accessible outside the platform indefinitely.
Additionally, other users may be able to see your activity, communicate with you within the platform, and view your profile details.
WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?
In Short: We are not responsible for the security of any information you share with third parties
that we link to or who advertise on our Services but are not associated with us.
Academia may contain links to third-party websites, online platforms, or mobile apps,
as well as advertisements from third parties that are not affiliated with us.
These links may lead to external websites, services, or apps, but we make no guarantees about them.
We are not liable for any loss or damage resulting from your use of these third-party platforms.
The presence of a link does not imply our endorsement, and we cannot ensure the safety or privacy of any data
you share with such third parties. Data collected by them is not covered by this Privacy Notice,
and we are not responsible for the content, privacy, or security practices of these external websites, services, or apps.
It is recommended that you review their policies and contact them directly if you have any concerns.
HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We retain your information only as long as necessary to achieve the purposes outlined in this Privacy Notice,
unless legally required to keep it longer
We will store your personal information for as long as needed to fulfill the purposes described in this Privacy Notice,
unless a longer retention period is mandated by law (for example, for tax or accounting reasons).
We will not retain your personal information beyond the time you maintain an account with us.
Once we no longer have a legitimate business reason to process your data, we will either delete or anonymize it.
If deletion is not feasible (such as when stored in backup systems), we will securely store and protect your data until it can be deleted.
HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We strive to safeguard your personal information using a combination of organizational and technical security measures.
We have put in place suitable and reasonable technical and organizational measures to protect the security of the personal information we handle.
However, despite our best efforts to secure your data, no electronic transmission over the internet or storage method can be guaranteed to be 100% secure.
Therefore, we cannot assure you that hackers, cybercriminals, or other unauthorized individuals will not breach our security and access, collect, steal,
or alter your information. While we are committed to protecting your personal information, you transmit it to and from our Services at your own risk.
We recommend that you access our Services only from a secure environment.
WHAT ARE YOUR PRIVACY RIGHTS?
In Short: You have the ability to review, modify, or delete your account at any time, depending on your country, province, or state of residence.
Withdrawing your consent:
If we are processing your personal information based on your consent, whether explicit or implied under applicable law,
you have the right to withdraw that consent at any time. To do so, you can contact us using the details provided in the section titled
"HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below. Please keep in mind that withdrawing your consent will not affect the legality of any processing
carried out prior to the withdrawal, nor will it impact any processing conducted under other lawful grounds permitted by applicable law.
Opting out of marketing and promotional communications:
You can opt out of our marketing and promotional messages at any time by clicking the unsubscribe link in our emails,
disabling specific notifications from your account settings, or by reaching out to us using the contact information in the section
"HOW CAN YOU CONTACT US ABOUT THIS NOTICE?" below. Once you opt out, you will be removed from our marketing lists.
However, we may still reach out to you for service-related communications essential for managing and using your account,
responding to service requests, or for other non-marketing reasons.
Account Information:
If you wish to review or update your account information or terminate your account, you can Log in to your account settings
and modify your user information. Upon receiving your request to close your account,
we will deactivate or delete your account and related information from our active databases.
However, we may retain some data in our records to prevent fraud, troubleshoot issues,
assist with investigations, enforce our legal agreements, and comply with applicable legal obligations.
CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers, as well as some mobile operating systems and applications,
offer a Do-Not-Track ("DNT") feature or setting that you can enable to indicate your preference for privacy by preventing
the monitoring and collection of data related to your online browsing activities.
Currently, there is no established universal standard for recognizing and implementing DNT signals.
Therefore, we do not respond to DNT signals from browsers or any other method that automatically conveys your desire not to be tracked online.
If a standard for online tracking is established in the future that we need to adhere to,
we will update this Privacy Notice to inform you about that practice.
DO WE MAKE UPDATES TO THIS NOTICE?
In Short: Yes, we will revise this notice as needed to ensure compliance with applicable laws.
We may periodically update this Privacy Notice. Any updates will be reflected by a new "Revised" date at the top of the document.
If we make significant changes to the Privacy Notice, we may inform you by either prominently displaying a notice about the
changes or by sending you a direct notification.
We encourage you to regularly review this Privacy Notice to stay informed about how we are safeguarding your information.
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have any questions or feedback regarding this notice, please feel free to reach out to us at legal@academia.co.tz
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
You have the right to request access to the personal information we have collected from you,
receive information on how we have processed it, correct any inaccuracies, or delete your personal information.
Additionally, you may have the right to withdraw your consent for us to process your personal information.
Please note that these rights may be subject to limitations under applicable law.
To request to review, update, or deletion of your personal information, please visit: http://academia.co.tz
